Content states and versions
A piece of content is one draft plus zero or more published versions. The draft is what you edit; a version is a snapshot taken at publish time; the published version is the one employees read.
States
Section titled “States”| State | How you know | What employees see | Actions |
|---|---|---|---|
| Draft, never published | Draft autosaved in the header; History is empty. | Nothing. Buttons to this content have no page to open. | Publish. Discard does nothing. |
| Draft with changes | Draft autosaved in the header; a dotted version in History. | The last published version. | Publish to make the draft live; Discard to return the draft to the published version. |
| Published, no changes | No status chip; Publish is inactive. | The current version. | Edit to start a new draft. |
| Viewing previous version | Viewing previous version in the header; title and body read-only. | Unchanged. | Restore to make this version live and copy it onto the draft. |
| Archived | Unarchive at the foot of Details; missing from the Content views and pickers. | Existing buttons still open the published version. | Unarchive. |
Saving… shows while any change is being written.
How versions work
Section titled “How versions work”- Publish copies the draft’s title, body and moment into a new version, records who published it, and marks the draft clean. The new version appears at the top of Version History at once.
- Restore does the reverse: it copies a chosen version’s title and body onto the draft, marks the draft clean, and makes that version the published one. No new version is created.
- Discard is a restore of the version that is published at that moment.
- Versions are never deleted, and every version is listed in Version History with its time and publisher. The one marked with a dot is published; the one you have open reads This version.
Who can do what
Section titled “Who can do what”| Action | Role |
|---|---|
| Read content and versions | Everyone in the workspace |
| Create content and edit a draft | Everyone in the workspace |
| Publish, Restore, Discard | Admin |
| Add from Template | Admin |
Related
Section titled “Related”- Publish content for the publish and discard steps.
- Restore a previous version for rolling back.
- Archive content for retiring a piece.