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HRIS fields

Every source maps its own records onto the same set of employee properties, which is what the Directory, groups and tokens read. This table says which properties each source provides. A tick means the source maps it when the field is populated at the source; the integration’s Advanced tab (Fields in Report) shows what arrived for your workspace.

Field matrix

Section titled “Field matrix”
Pyn property BambooHR HiBob Rippling Workday ADP Greenhouse Ashby Employee File
Display name ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Legal name ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Preferred name ✓ ✓ ✓ ✓ ✓ ✓
Work email ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Personal email ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Secondary email ✓ ✓
Avatar ✓ ✓
Start date ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Tenure date ✓ ✓ ✓ ✓ ✓
Termination date ✓ ✓ ✓ ✓ ✓ ✓
Probation end date ✓
Active or inactive ✓ ✓ ✓ ✓ ✓ ✓
Birthday ✓ ✓ ✓ ✓ ✓ ✓
Job title ✓ ✓ ✓ ✓ ✓ ✓ ✓
Department ✓ ✓ ✓ ✓ ✓ ✓ ✓
Division ✓ ✓
Business unit ✓ ✓ ✓
Team ✓ ✓
Job class ✓
Location ✓ ✓ ✓ ✓ ✓ ✓ ✓
Country, postal code ✓ ✓ ✓ country ✓ ✓
Time zone ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Employment type ✓ ✓
Employee type, worker type, time type ✓ ✓
Exempt ✓ ✓
Manager ✓ ✓ ✓ ✓ ✓ hiring manager hiring manager ✓
HRBP ✓ ✓
Buddy custom field ✓
Mentor ✓
Custom fields ✓ ✓ ✓ ✓

Custom fields are workspace extensions that Pyn support maps to a source field for you: a Bob field id, a Workday report column, a Greenhouse custom-field key or an Ashby custom field. HiBob’s contract type and work office arrive this way.

Where each source reads from

Section titled “Where each source reads from”
Source Record Notes
BambooHR Employee directory or a custom report Employment status other than Active becomes inactive; original hire date earlier than hire date marks a returning employee.
HiBob People search Start date doubles as tenure date; site is the location, falling back to address city; manager is matched by Bob id or employee id in company.
Rippling Workers, with the expansions chosen on the integration Start date doubles as tenure date; termination falls back to end date.
Workday The RaaS report’s columns Column names are matched with case, spaces and underscores ignored.
ADP Workers and their primary assignment Start date is the original hire date and tenure the seniority date; workers without an email are skipped.
Greenhouse Hired applications with an accepted offer Work email is never inferred from another address type; start date is the offer’s.
Ashby Hired applications and their offer Custom fields are read from the offer, then the application, then the candidate.
Employee File Your spreadsheet Column headers are the property names; employeeId and primaryEmail are required.

How properties are used

Section titled “How properties are used”
  • Department, division, business unit, team, location, job title, employment and worker type, contract type and work office can become demographics, which create one group per value.
  • Start date, termination date and the active flag set the lifecycle stage (joiner, current, on leave, terminated) that triggers and audiences use.
  • Manager, HRBP, buddy and mentor are relations, available as step recipients and tokens.
  • Time zone decides when a step scheduled in the recipient’s time zone is delivered; see Sync cadence and matching.

Fields from an HRIS are read-only in Pyn: a profile shows “This field cannot be modified.” Change the value at the source and it updates on the next refresh. Employee File fields can be edited on the profile.

Section titled “Related”

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